When you migrate one system to another there’s a simple and logical rule…the system that you’re moving to has to be at least as capable and as ‘big’ as the system you’re leaving behind. You can’t move to a smaller house and sensibly expect to contain the same volume of furniture without clutter and overcrowding … or ‘issues’. Don’t get me wrong, people can and do downsize, but it’s often a traumatic process!
Modelling tools are no different to any other system or for that matter house move… you have to have the right ‘container’ for the information…
Here is a checklist of 10 questions to consider before switching your EA solution.
Once you’ve answered these questions, here are some further elements to considering when looking at a new tool that you will be migrating to.
Firstly, is it new tool seamlessly able to import the old information in a non-manual way to cause minimum disruption?
Transitioning to a new tool (just like moving into a new house) is no easy task. Once you’ve chosen your new house, you’ll need to think of how you’ll move all your possessions and plan where these will go for that seamless move. This is the same with your EA software and all the migration of all the information. How seamless will it be to import your information into the new tool that you’ve chosen?
Some tools allow you to examine the content of the source tool model(s) and provide an efficient and visual report of the nature of the content of the model – its structure, volume of information held within and identify any configuration/extensions? With this model ‘blueprint’ you will be able to determine what you’d like to migrate - or if you prefer…do you intend to move all the furniture to its new house or take the chance to ‘lose’ some and get new?
Secondly, once you have this your migration list, how easy and accurate is it to map and import this into the new tool so you know what furniture goes in which room? Analysing, understanding and signing this off upfront before the move, will ensure a smooth transition of all your data.
Finally, how experienced is the new tool provider that you will be switching to? When moving homes, a professional removals company will take the load of your mind as they have the experience in packing and getting you moved into your new place. In the same way, it is essential that you can leverage from the experience of your new tool provider and gain their support to make the whole migration as flawless as possible.
Once this done, you’ll need to ensure that those involved are trained to use the tool. This is where the more intuitive the solution, the faster they’ll adopt and embrace the new workspace…(move complete. It’s time to settle in!)
Migrating to a new system is a big step, however, with careful planning and the right tool many of the associated risks can be alleviated, paving the way for a seamless transition. For example, being able to map and visualise where your content will go up front will relieve any issues when it comes to content migration, while leveraging from your chosen tool providers’ experience and expertise means that they can guide you in the right direction to ensure the success of your transition to your new tool.